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Automation of HR department work with Bitrix24

We were approached by our regular client, the Robocode online programming school. When the company started to actively expand and hire new employees, the HR department became overloaded due to the lack of systematization of the selection process, a large volume of routine tasks and the lack of a common platform for storing information about candidates. The company decided to automate candidate recruitment and internal HR processes with Bitrix24.

Automation of HR department work with Bitrix24

We were approached by our regular client, the Robocode online programming school. When the company started to actively expand and hire new employees, the HR department became overloaded due to the lack of systematization of the selection process, a large volume of routine tasks and the lack of a common platform for storing information about candidates. The company decided to automate candidate recruitment and internal HR processes with Bitrix24.

-70%
Reduced response time to new applicant questionnaires
-60%
Reducing the amount of manual work of HR-specialists
+50%
Improving the efficiency of the HR department

Details

Region:
Online
Status:
Completed
Project Duration:
2 months

The project objectives for automating the hiring process and internal HR processes include:

  1. Automating the recruitment process: Design and implement a system that will streamline the candidate application, selection and subsequent hiring process.
  2. Improving candidate communication: Implementing tools to ensure continuous and effective communication with applicants at all stages of the selection process.
  3. Centralization of candidate information: Creation of a single database to store and manage all candidate information, which will allow HR managers to quickly obtain the necessary data.
  4. HR Process Automation: Develop automated solutions to manage HR documents, track application status and process efficiency.
  5. Performance tracking and reporting: Implement tools to monitor the efficiency of HR processes and create automated reports to analyze the results.

Expert comment

Lead project integrator
quote-icon

"Integration and automation of processes in Bitrix24 allowed us to significantly reduce the load on the HR department, improve communication with candidates and systematize our work with them."

Work progress

Step 1

Automation of mailings: We have shifted the tasks of mailing letters and sms to Bitrix24 robots. When a job application is received, the robot sends a questionnaire depending on the vacancy and duplicates the sending of a sms notification.

Step 2

Automate the transition between stages and tasking: Created a hiring funnel with 6 stages and automated the transition between them. The robot moves a candidate to the next stage by creating tasks for HR specialists and notifying them.

Step 3

Automation of internal processes: Internal processes are displayed in the form of funnels with stages of adaptation and dismissal, transitions between stages and setting tasks for HR-specialists are automated.

Result

Reduced response time to new job seeker questionnaires: Response time was reduced by 70%. Reduced manual work of HR specialists: Automation of processes reduced manual work by 60%. Increased efficiency: HR department efficiency increased by 50% due to automation of routine tasks and improved communication with candidates.

Key results

-70%
Reduced response time to new applicant questionnaires
-60%
Reducing the amount of manual work of HR-specialists
+50%
Improving the efficiency of the HR department

Automation of HR department work with Bitrix24 allowed Robocode online programming school to significantly improve hiring processes, systematize information about candidates and reduce the load on HR specialists. This resulted in increased efficiency of the HR department and improved interaction with candidates.

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