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Automation of Vityaz-KB security company with Bitrix24

Vityaz-KB, a large security company engaged in remote control and fire protection, approached us with the task of structuring and automating the interaction of various departments of the company. The company has been on the market for more than 5 years, has an extensive network of branches and interacts with contracted rapid response services. The company has more than 20 employees in the administrative center, which includes several departments.

Automation of Vityaz-KB security company with Bitrix24

Vityaz-KB, a large security company engaged in remote control and fire protection, approached us with the task of structuring and automating the interaction of various departments of the company. The company has been on the market for more than 5 years, has an extensive network of branches and interacts with contracted rapid response services. The company has more than 20 employees in the administrative center, which includes several departments.

-50%
Reduce time for data transfer between departments
+40%
Improved accuracy and speed of order processing
-60%
Reducing information loss

Details

Region:
Ukraine
Status:
Completed
Project Duration:
3 months

The goal of the project is to create a centralized system to manage interaction between employees of different departments in the process of working with customers. The main task is to ensure fast and efficient transfer of information and tasks, which will speed up the order acceptance process and improve the quality of customer service. The project involves the creation of a virtual office that will unite all communication channels, provide a single database for storing and structuring information about customers, their orders and interaction history. This will help to create a transparent and systematized environment for all employees of the company, improve coordination of work of departments and simplify access to the necessary data at any time.

Expert comment

Lead project integrator
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"The Bitrix24 integration allowed us to significantly improve coordination and interaction between the company's departments, speed up order processing and make processes more transparent."

Work progress

Step 1

Organization of the company structure: Transferring all employees to a single Bitrix24 base. Distribution of roles and access rights. Implementation of a communication and tasking system.

Step 2

Customize the funnels for different tasks: Connections funnel: Creating stages of work with the connection of new objects. Customizing automation of tasks for specialists at different stages. Generating documents, such as contracts and object operative cards, using templates.

Step 3

Design" funnel: Realization of internal processes for designing security systems. Inclusion of stages of work of designers, lawyers and estimators.

Step 4

Tenders funnel: Integration with the tender platform Zakupki Prom. Automation of the process of selection and work with tender offers. Setting up automatic uploading of tenders and distribution of tasks.

Step 5

Realization of Bitrix24 integration with Zakupki Prom: Installation and customization of the application via Bitrix24 marketplace. Customization of filters and compliance fields. Creating a funnel and customizing the logic of working with tenders.

Result

Reduced data transfer time between departments: Data transfer time was reduced by 50%. Increased accuracy and speed of order processing: Accuracy and speed of order processing increased by 40%. Reduced information loss: Information loss was reduced by 60% due to centralized data storage.

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